← Fleet Service · The records product
This is what every unit gets, after every visit
Not a scribbled invoice — a per-unit condition report with measurements, photos and flat-price findings, filed to that vehicle's digital history. It's how your fleet satisfies Ontario's documented-PM requirement without anyone doing paperwork. Below is a sample.
Condition Report — Unit 07 · Ford Transit 250 (sample)
Full synthetic 5W-30 + OEM-spec filter. Next service due: 156,000 km or October — tracked by me, you'll get the booking note automatically.
Front pads at 4 mm (LF) / 4 mm (RF) — roughly 3–4 weeks of route life left. Rears healthy at 7 mm. Rotors within spec, no scoring. Recommend front pads at the next yard day before rotors get involved.
Battery tested at reduced capacity — fine for summer, marginal for the first cold snap. Charging output healthy. Recommendation: replace at the fall changeover visit rather than gamble on a January no-start ($289 installed, from the rate card).
Tread (mm): LF 6.5 · RF 6.0 · LR 5.5 · RR 5.5. Pressures set to door-placard spec. Even wear — alignment behaving. Rears will want replacement around late fall; it's in the unit's forecast.
Ball joints, tie rods, sway-bar links checked under load — tight. One rear spring shackle showing surface rust: noted to the unit's file, monitor item, nothing actionable yet.
Coolant protection verified, washer topped, belt and hoses healthy, all exterior lights working (one licence-plate bulb replaced on the spot — no charge, it's a bulb).
Apr — Fleet PM, seasonal changeover · Jan — battery jump investigated, parasitic drain traced and fixed · Nov — winter prep, front pads replaced. Every entry dated, odometer-stamped, photographed. This history follows the unit — audit-ready, lease-return-ready, resale-ready.
The sample above is an illustrative unit so you can judge the format. Real reports carry your unit numbers, real measurements and real photos — and land in your inbox before I leave the yard. That's the documented maintenance program Ontario expects, generated as a by-product of the wrench work.
Want your fleet's history to start existing?
Free yard assessment: up to 3 units get exactly this treatment, free — and you keep the reports either way.
Book the free yard assessment