← Fleet Service · The records product
This is what every unit gets, after every visit
Not a scribbled invoice, a per-unit condition report with measurements, photos and flat-price findings, filed to that vehicle's digital history. It's how your fleet satisfies Ontario's documented-PM requirement without anyone doing paperwork. Below is a sample.
Condition Report. Unit 07 · Ford Transit 250 (sample)
Full synthetic 5W-30 + OEM-spec filter. Next service due: 156,000 km or October, tracked by me, you'll get the booking note automatically.
Front pads at 4 mm (LF) / 4 mm (RF), roughly 3–4 weeks of route life left. Rears healthy at 7 mm. Rotors within spec, no scoring. Recommend front pads at the next yard day before rotors get involved.
Battery tested at reduced capacity, fine for summer, marginal for the first cold snap. Charging output healthy. Recommendation: replace at the fall changeover visit rather than gamble on a January no-start ($289 installed, from the rate card).
Tread (mm): LF 6.5 · RF 6.0 · LR 5.5 · RR 5.5. Pressures set to door-placard spec. Even wear, alignment behaving. Rears will want replacement around late fall; it's in the unit's forecast.
Ball joints, tie rods, sway-bar links checked under load, tight. One rear spring shackle showing surface rust: noted to the unit's file, monitor item, nothing actionable yet.
Coolant protection verified, washer topped, belt and hoses healthy, all exterior lights working (one licence-plate bulb replaced on the spot, no charge, it's a bulb).
Apr. Fleet PM, seasonal changeover · Jan, battery jump investigated, parasitic drain traced and fixed · Nov, winter prep, front pads replaced. Every entry dated, odometer-stamped, photographed. This history follows the unit, audit-ready, lease-return-ready, resale-ready.
The sample above is an illustrative unit so you can judge the format. Real reports carry your unit numbers, real measurements and real photos, and land in your inbox before I leave the yard. That's the documented maintenance program Ontario expects, generated as a by-product of the wrench work.
Want your fleet's history to start existing?
Free yard assessment: up to 3 units get exactly this treatment, free, and you keep the reports either way.
Book the free yard assessmentGet reports like this on your own units
Two steps, both on this page. The estimator runs off the published per-unit rate card, you don't have to book a call to get a number.
Multi-unit estimate
Per unit and fleet total, off the same card everyone else gets. Flat prices, no tax line.
Flat prices from the published rate card (updated 2026-07-18), no tax line, no hourly.
Hi Fares, saw your sample condition report. We run [how many] units out of a yard in [city] and want reports like that on every unit. Can you do a yard visit, and what's the per-unit price?
Text anytime, he reads them between jobs. Or call 647-450-0406.