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The paper trail

This is what every unit gets, after every visit

Not a scribbled invoice — a per-unit condition report with measurements, photos and flat-price findings, filed to that vehicle's digital history. It's how your fleet satisfies Ontario's documented-PM requirement without anyone doing paperwork. Below is a sample.

⚠ Sample report — illustrative unit & data, shown so you can see the format before you buy

Condition Report — Unit 07 · Ford Transit 250 (sample)

Odometer: 148,220 km Visit type: Fleet PM Location: Customer yard Technician: Fares — Cars With Fares
44 points OK 2 attention items 2 monitor items Safe to operate
Oil & filter service Done this visit

Full synthetic 5W-30 + OEM-spec filter. Next service due: 156,000 km or October — tracked by me, you'll get the booking note automatically.

Brakes Attention — front pads

Front pads at 4 mm (LF) / 4 mm (RF) — roughly 3–4 weeks of route life left. Rears healthy at 7 mm. Rotors within spec, no scoring. Recommend front pads at the next yard day before rotors get involved.

📷 In real reports: photo of the measured pad, right here.
Flat price to fix (example, from the published rate card): front pads installed — $269/axle at the next visit. One tap to approve, done in your yard.
Battery & charging Monitor — battery aging

Battery tested at reduced capacity — fine for summer, marginal for the first cold snap. Charging output healthy. Recommendation: replace at the fall changeover visit rather than gamble on a January no-start ($289 installed, from the rate card).

Tires OK — logged

Tread (mm): LF 6.5 · RF 6.0 · LR 5.5 · RR 5.5. Pressures set to door-placard spec. Even wear — alignment behaving. Rears will want replacement around late fall; it's in the unit's forecast.

Suspension & front end OK

Ball joints, tie rods, sway-bar links checked under load — tight. One rear spring shackle showing surface rust: noted to the unit's file, monitor item, nothing actionable yet.

Fluids, belts, hoses, lights OK — topped & checked

Coolant protection verified, washer topped, belt and hoses healthy, all exterior lights working (one licence-plate bulb replaced on the spot — no charge, it's a bulb).

Unit history (digital, always available)

Apr — Fleet PM, seasonal changeover · Jan — battery jump investigated, parasitic drain traced and fixed · Nov — winter prep, front pads replaced. Every entry dated, odometer-stamped, photographed. This history follows the unit — audit-ready, lease-return-ready, resale-ready.

The sample above is an illustrative unit so you can judge the format. Real reports carry your unit numbers, real measurements and real photos — and land in your inbox before I leave the yard. That's the documented maintenance program Ontario expects, generated as a by-product of the wrench work.

Want your fleet's history to start existing?

Free yard assessment: up to 3 units get exactly this treatment, free — and you keep the reports either way.

Book the free yard assessment