← Fleet Service · The records product

The paper trail

This is what every unit gets, after every visit

Not a scribbled invoice, a per-unit condition report with measurements, photos and flat-price findings, filed to that vehicle's digital history. It's how your fleet satisfies Ontario's documented-PM requirement without anyone doing paperwork. Below is a sample.

⚠ Sample report, illustrative unit & data, shown so you can see the format before you buy

Condition Report. Unit 07 · Ford Transit 250 (sample)

Odometer: 148,220 km Visit type: Fleet PM Location: Customer yard Technician: Fares. Cars With Fares
44 points OK 2 attention 2 monitor Safe to operate
Oil & filter service Done this visit

Full synthetic 5W-30 + OEM-spec filter. Next service due: 156,000 km or October, tracked by me, you'll get the booking note automatically.

Brakes Attention, front pads

Front pads at 4 mm (LF) / 4 mm (RF), roughly 3–4 weeks of route life left. Rears healthy at 7 mm. Rotors within spec, no scoring. Recommend front pads at the next yard day before rotors get involved.

In real reports: photo of the measured pad, right here.
Flat price to fix (example, from the published rate card): front pads installed, $269/axle at the next visit. One tap to approve, done in your yard.
Battery & charging Monitor, battery aging

Battery tested at reduced capacity, fine for summer, marginal for the first cold snap. Charging output healthy. Recommendation: replace at the fall changeover visit rather than gamble on a January no-start ($289 installed, from the rate card).

Tires OK, logged

Tread (mm): LF 6.5 · RF 6.0 · LR 5.5 · RR 5.5. Pressures set to door-placard spec. Even wear, alignment behaving. Rears will want replacement around late fall; it's in the unit's forecast.

Suspension & front end OK

Ball joints, tie rods, sway-bar links checked under load, tight. One rear spring shackle showing surface rust: noted to the unit's file, monitor item, nothing actionable yet.

Fluids, belts, hoses, lights OK, topped & checked

Coolant protection verified, washer topped, belt and hoses healthy, all exterior lights working (one licence-plate bulb replaced on the spot, no charge, it's a bulb).

Unit history (digital, always available)

Apr. Fleet PM, seasonal changeover · Jan, battery jump investigated, parasitic drain traced and fixed · Nov, winter prep, front pads replaced. Every entry dated, odometer-stamped, photographed. This history follows the unit, audit-ready, lease-return-ready, resale-ready.

The sample above is an illustrative unit so you can judge the format. Real reports carry your unit numbers, real measurements and real photos, and land in your inbox before I leave the yard. That's the documented maintenance program Ontario expects, generated as a by-product of the wrench work.

Want your fleet's history to start existing?

Free yard assessment: up to 3 units get exactly this treatment, free, and you keep the reports either way.

Book the free yard assessment
Get your fleet number

Get reports like this on your own units

Two steps, both on this page. The estimator runs off the published per-unit rate card, you don't have to book a call to get a number.

From the published rate card

Multi-unit estimate

Per unit and fleet total, off the same card everyone else gets. Flat prices, no tax line.

$129
per unit, per PM visit
8 units · per PM visit$1032

Flat prices from the published rate card (updated 2026-07-18), no tax line, no hourly.

Free yard assessment, zero commitment Flat per-unit price in writing before any work One mechanic, not a call centre
Rather just send it? The message is already written, it lands in the app he actually reads.
Text Fares your fleet spec

Hi Fares, saw your sample condition report. We run [how many] units out of a yard in [city] and want reports like that on every unit. Can you do a yard visit, and what's the per-unit price?

Text anytime, he reads them between jobs. Or call 647-450-0406.